PROCUREMENT OF EVENT MANAGEMENT COMPANY FOR THE
CONDUCT OF TUNA FESTIVAL

SCOPE OF WORK/DELIVERABLES
SEPT 1: OPENING CEREMONIES WITH PRODUCTION NUMBER PRESENTATION
FROM LOCAL TALENTS AND GUEST ARTISTS, 1 RENOWNED GROUP/SOLO ARTIST IN THE
PHILIPPINES WITH 30 TO 45 MINUTE PERFORMANCE AND 5 MINUTE FIREWORK DISPLAY.
SEPTEMBER 2: OPENING OF TUNA MUSIC FESTIVAL AND TUNA SAYA SA PIONEER
FEATURING GENSAN LOCAL BAND, TUNA ZUMBA, TUNA SKILLS COMPETITION, AND GENSAN TUNA MUSIC FESTIVAL FEATURING 1 GENSAN LOCAL ARTIST, LGBTQIA+ NIGHT
SEPTEMBER 3: BANKARERA, FISHFEST SA FISHPORT, GENSAN TUNA MUSIC
FESTIVAL FEATURING 1 GENSAN LOCAL ARTIST.
SEPTEMBER 4: SUGBAHAN SA DALAN, GENSAN TUNA MUSIC FESTIVAL FEATURING 2 LOCAL BANDS
SEPTEMBER 5: CLOSING CEREMONY WITH PRODUCTION NUMBER PRESENTATION FROM LOCAL TALENTS AND GUEST ARTISTS, 1 RENOWNED GROUP/SOLO ARTIST IN THE PHILIPPINES WITH 60 MINUTE PERFORMANCE, 5 MIN FIREWORK DISPLAY.

DELIVERABLES
I. EVENT SCHEDULE AND PROGRAM
II. MARKETING AND PROMOTIONAL POSTINGS
III. INFRASTRUCTURE SETUP (STAGES, LIGHTS, SOUNDS, LED WALLS, BOOTHS,
ETC.) APPROPRIATE TO FESTIVAL DECORATIONS
IV. SECURITY OF THE ARTISTS AND EMERGENCY PLANS
V. COMPREHENSIVE FINAL REPORT DOCUMENTING THE FESTIVAL'S INCLUDING BUT NOT LIMITED TO BREAKDOWN EXPENSES, OUTCOMES AND IMPACT
VI. ARTIST AND PERFORMER MANAGEMENT
VII. PARTNERSHIP COORDINATION
VIII. AUDIENCE ENGAGEMENT AND INTERACTIVE ACTIVITIES
XI. LOGISTICS AND TRANSPORTATION
X. TECHNICAL SETUP AND SUPPORT
XI. CULTURAL AND EDUCATIONAL EXHIBITS

THESE DELIVERABLES ENSURE A COMPREHENSIVE APPROACH TO PLANNING,
EXECUTING, AND EVALUATING THE TUNA FEST 2026, CONTRIBUTING TO ITS
SUCCESS AND LONG-TERM IMPACT.

ROLES AND RESPONSIBILITIES
A. FESTIVAL DIRECTOR: OVERSEES OVERALL PLANNING AND EXECUTION
AND DULY DELEGATED BY THE LOCAL CHIEF EXECUTIVE.
B. ARTIST MANAGEMENT/LIAISON: BE THE MAIN POINT OF CONTACT/LIAISON
BETWEEN THE ARTIST, COMPANIES, AND VENUES FOR INQUIRIES SUPPORT
LOCAL RELATIONS ABOUT CONTRACT AND TECHNICAL REQUIREMENTS,
REDIRECT AS APPROPRIATE, AND ARRANGE ITINERARIES, TRAVEL,
GROUND TRANSFERS, ACCOMMODATION, FREIGHT, DRESSING ROOM
REQUIREMENTS, CATERING, AND RIDERS IN LINE WITH CONTRACT
ARRANGEMENTS.
C. EVENT COORDINATORS MANAGE SPECIFIC EVENTS SUCH AS CONCERTS
D. MARKETING TEAM: HANDLES PROMOTION AND PUBLICITY. TO INCLUDE
BUT NOT LIMITED TO THE FOLLOWING:
A. EVENT BRANDING ALIGNED WITH THE EVENT THEME
B. SOCIAL MEDIA EVENT PAGE MANAGEMENT
C. EVENT HASHTAG AND TEASER CAMPAIGNS
D. DIGITAL TEASER CAMPAIGNS
E. PRE-EVENT VIDEO TEASERS
F. FESTIVAL PHOTO DOCUMENTATION
G. FESTIVAL VIDEO PRODUCTION
E. LOGISTICS TEAM: MANAGES INFRASTRUCTURE SETUP, SECURITY, AND
EMERGENCY PLANS.
F. EXTERNAL RELATIONS: HANDLES RELATIONSHIPS WITH PARTNERS
G. ARTIST AND PERFORMER LIAISON: MANAGES RELATIONSHIPS WITH
ARTISTS AND PERFORMERS.
H. TECHNICAL DIRECTOR: OVERSEES TECHNICAL ASPECTS SUCH AS AUDIOVISUAL AND LIGHTING.
I. MEDIA RELATIONS OFFICER MANAGES INTERACTIONS WITH MEDIA
OUTLETS.
J. COMMUNITY ENGAGEMENT COORDINATOR FACILITATES INVOLVEMENT
WITH LOCAL COMMUNITY.
K. PROGRAM DESIGNER: DEVELOPS THE FESTIVAL'S SCHEDULE AND
PROGRAM CONTENT.

RESOURCES TO BE MANAGED AND TO BE PROVIDED
I. EQUIPMENT (STAGES, LIGHTS, SOUND SYSTEMS, LED WALLS, TENTS)
II. MARKETING MATERIALS (BANNERS, FLYERS, SOCIAL MEDIA ADS)
III. SECURITY PERSONNEL FOR ARTISTS AND EMERGENCY SERVICES ARTIST
AND PERFORMER FEES
IV. TRANSPORTATION AND ACCOMMODATION FOR GUEST ARTISTS AND VIPS
V. HONORARIA, PRIZES, TROPHIES, AND MEDALS -THE EVENT MANAGEMENT COMPANY SHALL SHOULDER THE HONORARIA OF ALL HIRED PERSONNEL INVOLVED IN THE IMPLEMENTATION OF THE TUNA FESTIVAL ACTIVITIES, INCLUDING BUT NOT LIMITED TO HOSTS, PERFORMERS, JUDGES, COORDINATORS, PRODUCTION STAFF, AND TECHNICAL CREW, SUBJECT TO THE APPROVAL OF THE LOCAL GOVERNMENT UNIT (LGU). THE EVENT MANAGEMENT COMPANY SHALL ALSO SHOULDER ALL PRIZES, AWARDS, TROPHIES, AND MEDALS FOR LGU-APPROVED COMPETITIONS AND FESTIVAL ACTIVITIES CONDUCTED DURING THE TUNA FESTIVAL.
VI. VOLUNTEER WORKFORCE AND COORDINATION MATERIALS(MARSHALLS)
VII. MISCELLANEOUS SUPPLIES (DECORATIONS, EVENT MERCHANDISE)
VIII. LOGISTICS AND TRANSPORTATION (VEHICLE RENTALS AND LOGISTICS FOR
TRANSPORTING EQUIPMENT AND MATERIALS, SHUTTLE SERVICES FOR
ATTENDEES, IF APPLICABLE.)
IX. TECHNOLOGY AND IT SUPPORT (IT INFRASTRUCTURE, INCLUDING
INTERNET CONNECTIVITY AND TECHNICAL SUPPORT)
X. COMMUNICATION SYSTEMS (TWO-WAY RADIOS AND COMMUNICATION
SYSTEMS FOR STAFF COORDINATION
XI. STAKEHOLDER ENGAGEMENT AND PARTNERSHIP MANAGEMENT
(RESOURCES FOR MANAGING RELATIONSHIPS WITH SPONSORS, PARTNERS,
AND STAKEHOLDERS)
XII. STREET DECORATIONS/BRANDING
XIII. DECORATION DESIGN SET UP OF "PASANDALAN DECORS TO BE INSTALLED
ALONG CITY HALL DRIVE, SP BUILDING, PIONEER AVENUE, P. ACHARON
BLVD., SANTIAGO BLVD., NDDU CENTER ISLANDS, HADANO PARK, BRGY.
APOPONG ROUND ABOUT, CENTER ISLANDS IN CALUMPANG GOING TO
FATIMA, GSC AIRPORT ENTRANCE TO CAAP ADMIN BUILDING, DIGOS MAKAR ROAD AND LAGAO-BUAYAN ROAD JUNCTION.